Want a daily briefing of your upcoming meetings? This tutorial shows how to build a daily calendar summary workflow in Needle that analyzes your schedule and delivers a morning briefing.

Overview

The workflow connects to your Google Calendar, analyzes today's meetings, and sends a structured summary every morning—replacing manual calendar review with an intelligent daily briefing.

Key Actions

1. Scheduled Morning Trigger – Runs every morning at your preferred time (e.g., 6 AM)
2. Calendar Sync – Fetches today's meetings from Google Calendar
3. Meeting Analysis – Categorizes meetings and identifies key information
4. Briefing Generation – Creates structured summary with prep recommendations
5. Delivery – Sends via Slack, email, or both

What You'll Need

• Google Calendar – Personal or work calendar Tip: The workflow can analyze multiple calendars simultaneously
• Delivery Preference – Slack DM, email, or both
• Meeting Categories – Define how to categorize meetings (1:1s, team meetings, client calls)

How It Works

Every morning:

1. The workflow retrieves all events scheduled for today
2. For each meeting, it extracts:
   • Title and time
   • Attendees
   • Meeting link (Zoom, Meet, Teams)
   • Description/agenda
3. Meetings are categorized:
   • 1:1 Meetings (with direct reports, manager)
   • Team Meetings (standups, planning)
   • Client/External Calls
   • Focus Time (blocked calendar time)
4. AI analyzes your schedule to identify:
   • Back-to-back meetings (no breaks)
   • Most important meetings (based on attendees/title)
   • Meetings missing agendas
   • Total meeting load (e.g., "6 hours in meetings today")
5. A briefing is generated with:
   • 📅 Schedule Overview: Total meetings, hours in meetings, free time
   • ⏰ Morning (9 AM - 12 PM): List of meetings
   • ☀️ Afternoon (12 PM - 5 PM): List of meetings
   • 🌙 Evening (5 PM+): List of meetings
   • ⭐ Key Meetings: Highlighted important calls
   • 💡 Prep Needed: Meetings without agendas or requiring preparation
6. Optional: Includes meeting links and attendee info

Wrap-up

With this Needle workflow, you start each day with a clear view of your schedule—knowing what to expect, what to prepare for, and where your free time is. Perfect for busy executives, managers, and anyone with meeting-heavy calendars.