Extract Email Tasks To Telegram
Extracts actionable tasks, deadlines, and meetings from your daily emails using AI, and sends a prioritized summary directly to your Telegram chat.
Daily Email Action Items Extractor to Telegram
This workflow helps you stay on top of your daily emails by extracting all actionable tasks from the last 24 hours and sending them directly to your Telegram chat. It saves you time by summarizing what needs your attention without having to open your inbox.
It performs four key actions:
- Triggers every day at 8 AM UTC.
- Searches for emails received in the last 24 hours in your Gmail inbox.
- Uses an AI model to analyze these emails and extract all tasks, deadlines, and action items.
- Sends a neatly formatted summary of these tasks to your Telegram chat.
What you need
- A Gmail account connected for email access.
- A Telegram bot with access to your chat (you must know your Telegram chat ID).
- An active Needle AI connection.
- Proper authentication set up for Gmail, Telegram, and Needle connectors within the platform.
How the flow works
| Step | Component | Description |
|---|---|---|
| 1 | Scheduled trigger | Starts the workflow automatically every day at 8 AM UTC. |
| 2 | Find recent emails | Searches your Gmail inbox for emails from the past 24 hours, retrieving up to 20 messages. |
| 3 | AI extraction | Processes the retrieved emails using an AI agent, extracting all actionable tasks with details like priority, source, deadline, and category. It filters out promotional or non-actionable emails. |
| 4 | Send to Telegram | Delivers the formatted list of action items as a simple text message to your specified Telegram chat. |
Output
At the end of the workflow, you receive a clear, categorized list of all your email action items for the day sent directly to Telegram. This summary highlights high priority tasks first and includes all key details you need for follow-up.
Notes
- Make sure your Telegram bot is added to the chat and you have the correct chat ID.
- The AI extraction relies on the quality of email text; very short or heavily formatted emails may affect accuracy.
- If no actionable tasks are found, the message will confirm your inbox is clean.
- Adjust the scheduled trigger time or Gmail query to customize your workflow timing or email scope.
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