Forward Calendly Invites To Team
Automatically forwards Calendly invitation emails from your Gmail inbox to designated team members so no one misses a scheduling update.
CalendlyGmailEmail ForwardingTeam Communication
Jan HeimesGermany
Forward Calendly Invites To Your Team
This workflow automatically forwards new Calendly invitation emails you receive to a designated teammate. It listens for incoming emails from Calendly's notification address and forwards them as they arrive — no manual effort required.
It does two main things:
- Watches your Gmail inbox for new emails from
notifications@calendly.com. - Forwards each Calendly email with the original subject and body to your teammate's email address.
What You Need
- A Gmail account connected to Needle
- Access to the Needle platform with permissions to connect and automate Gmail
- Your teammate's email address (configured in the forwarding step)
How The Flow Works
| Node | Description |
|---|---|
| Gmail New Email Matching Search | Listens for new incoming emails from notifications@calendly.com. |
| Gmail Send Email | Forwards the received email with the original subject line and body to your specified teammate. |
Output
At the end of this workflow, your teammate receives forwarded Calendly invite emails in real time. The team stays informed about scheduling updates without anyone needing to manually forward messages.
Notes
- The email is forwarded as HTML to keep the original formatting intact.
- Make sure the connected Gmail account has proper permissions and is authorized to send emails on your behalf.
- You can customize the recipient email address in the forwarding step to send to any team member or even multiple recipients.
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