Summarize Calendar Events Via Email
Captures new Google Calendar events, logs them to Google Sheets, then generates and emails a daily summary with follow-up actions using an AI agent.
Calendar Events Storage and Summary Email
This workflow monitors your Google Calendar for new events, stores their details into a Google Sheet, and then generates a daily summary email highlighting your activities and any necessary follow-ups. It turns your calendar data into a neat, actionable email report so you can stay organized without extra effort.
What It Does
- Watches for new events added to your Google Calendar.
- Logs event details by adding or updating rows in a designated Google Sheet, recording key fields like title, date, times, and description.
- Reads all stored events from the Google Sheet for analysis.
- Generates a summary using an AI agent that analyzes today's calendar events and identifies follow-up actions.
- Sends a styled email with the summary and action items directly to your inbox.
What You Need
- A Google account with access to Google Calendar and Google Sheets.
- Authorization for the workflow to access your Google Calendar and Google Sheets data.
- A Google Sheet set up with the following columns:
| Column | Field |
|---|---|
| A | Event ID |
| B | Title |
| C | Date |
| D | Start Time |
| E | End Time |
| F | Description |
- A Gmail account authorized to send emails on your behalf.
How the Flow Works
| Step | Node | Description |
|---|---|---|
| 1 | Google Calendar Trigger | Detects when a new event is added to your specified Google Calendar and kicks off the workflow. |
| 2 | Upsert Row in Google Sheets | Adds a new row or updates an existing one in your Google Sheet with event details like ID, title, date, times, and description. |
| 3 | Get Values from Google Sheets | Retrieves all event data stored in the Google Sheet so the AI agent has full context. |
| 4 | AI Summarizer | Analyzes all calendar events, composes a clear summary of today's events, and identifies actionable follow-ups in a professionally styled HTML format. |
| 5 | Gmail Send Email | Sends the generated summary email to your specified email address with a friendly, professional tone. |
Setup Steps
- Create your Google Sheet — Set up a new spreadsheet with columns A through F as listed above. Note the spreadsheet URL.
- Connect your Google Calendar — Authorize the workflow to access your Google Calendar and select the calendar you want to monitor.
- Configure the Google Sheets nodes — Point both the upsert and read nodes to your spreadsheet and the correct worksheet tab.
- Set your email address — Update the Gmail node with the recipient email address where you'd like to receive your daily summary.
- Test the workflow — Add a new event to your Google Calendar and verify that it gets logged to the sheet and that you receive a summary email.
Output
At the end of this workflow, you receive a concise, friendly email summarizing your calendar events from today along with any follow-up actions you need to take. This helps you stay on top of your schedule and ensures nothing important slips through the cracks.
Notes
- Make sure your Google Sheet is properly formatted with the required columns to match the workflow's expectations.
- The summary email is generated for events on the current day. You can adjust the AI prompt if you want summaries for other date ranges.
- Keep your Google and Gmail authorization tokens up to date to avoid interruptions.
- You can customize the AI prompt to tailor the email's tone or level of detail as needed.
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