Google Drive

Auto-Sort Files into Google Drive Folders with AI

Stop manually organizing files. Build a workflow that automatically sorts documents into the right Google Drive folders using AI.

Your Google Drive is a mess. Don't lie—we all have that one folder called "Misc" or "To Sort Later" that hasn't been touched in months.

The problem isn't that you're lazy. It's that manually sorting files is tedious, and there's always something more important to do.

So we built a workflow that does it for you.

How It Works

The workflow watches for new files in a specific folder (like "Inbox" or "Downloads"). When a file appears, an AI agent:

Reads the file content - Understands what the document is about
Determines the category - Based on your folder structure and naming conventions
Moves it to the right folder - Automatically, without you lifting a finger

The key difference from traditional automation: you don't need to define rigid rules. The AI understands context.

Traditional file sorting automation requires rules like:

This breaks constantly. Someone names a file differently. A new document type appears. Your folder structure changes.

AI-based sorting understands that a document titled "Q4_payment_receipt_acme.pdf" is an invoice, even though it doesn't contain the word "invoice."

Personal productivity: Drop files into a single folder. Let AI sort them into Projects, Finance, Personal, etc.

Team workflows: Shared inbox folder where anyone can drop files, and they automatically route to the right team folder.

Document processing: Incoming contracts, invoices, or reports automatically filed by client, project, or date.

The workflow template is available in Needle:

From then on, every file you drop in gets sorted automatically.

Jan Heimes is Co-founder at Needle. His "To Sort Later" folder is now empty. Mostly.