Workflow

Automated Expense & Invoice Catcher

Automatically captures receipts, invoices, and order confirmations from your Gmail inbox, extracts key financial data (vendor, date, amount, tax/VAT) using GPT-4.1 with structured output, and logs everything to a Google Sheet via upsert. Zero manual bookkeeping required.

Dante Harker

Last updated

February 23, 2026

Connectors used

Google Mail
Google Sheets

Tags

gmailgoogle-sheetsinvoicesexpensesbookkeepingai-extractionautomation

About this Template

Automatically captures receipts, invoices, and order confirmations from your Gmail inbox, extracts key financial data (vendor, date, amount, tax/VAT) using GPT-4.1 with structured output, and logs everything to a Google Sheet via upsert. Zero manual bookkeeping required.

Created by Dante Harker

This workflow template was created and shared by Dante Harker as part of the Needle community templates program.

How to Use

  1. Click "Use Template" to add this workflow to your account
  2. Connect the required integrations
  3. Customize the workflow to fit your needs
  4. Enable the trigger to start automating!

*This is a community-contributed template.

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