Taking meeting notes manually is slow and easy to mess up. This workflow monitors your Gmail for Fireflies transcript emails, extracts the full transcript, turns it into clean meeting notes with AI, and saves everything to the right Google Drive folder.

Overview

Fireflies can email meeting transcripts automatically. With this workflow, every transcript email becomes a structured, searchable document in Google Drive without you lifting a finger.

Key Actions

1. Gmail Trigger monitors your inbox for new Fireflies transcript emails
2. Find Transcript fetches the full Fireflies transcript content
3. Format Notes turns the transcript into clear meeting notes (overview, decisions, action items, next steps)
4. Find Folder uses AI to choose the correct Google Drive folder based on the email context
5. Merge Data combines folder info and notes
6. Save to Drive creates a new document in the identified folder

What You'll Need

• Gmail account connected via Pipedream (to read incoming transcript emails)
• Fireflies account connected (to fetch the transcript details)
• Google Drive account connected via Pipedream (to create the document)
• A clear folder structure in Google Drive (client, project, or team folders)

How It Works

When a new transcript email arrives:

1. The workflow triggers from Gmail (by default it watches for emails from Fireflies)
2. The transcript step fetches the full transcript content
3. The notes step formats the transcript into a consistent structure:
   • Meeting overview
   • Key discussion points
   • Decisions made
   • Action items (with owners when possible)
   • Next steps
4. In parallel, another AI step selects the right Google Drive folder
5. A merge step combines both outputs
6. The final step creates a document in Google Drive

Use Cases

Agencies and Consultants

• Automatically file client call notes into the client folder
• Keep decisions and action items easy to find

Sales Teams

• Save discovery calls and demos by account
• Make follow-ups more consistent

Product and Engineering

• Store user interview notes by research project
• Track decisions across recurring meetings

Pro Tips

Tune the folder logic. If your Drive structure is strict (Clients > Client Name > Meetings), update the folder-finding prompt to reflect your exact naming conventions.

Improve file naming. Include date, meeting title, or attendees in the file name so Drive search is even better.

Customize your note format. Add sections like risks, blockers, timeline updates, or a summary for stakeholders.

Wrap-up

Connect Gmail, Fireflies, and Google Drive, then customize the prompts to match your preferred structure. From that point on, every Fireflies transcript email becomes organized meeting notes in the right Drive folder automatically.